Legal

Terms of Service

Last updated: 2 June 2026 · Status: Public beta

Draft. Written by the team to be honest and readable. Not a substitute for legal advice — review with a lawyer in your jurisdiction before relying on it.

1. About these terms

These Terms of Service ("Terms") govern your access to and use of the Tableward marketing site at tableward.app and the Tableward application at table.tableward.app (together, "the Service"), provided by the individual operator of Tableward ("Tableward", "we", "us", "our"), based in the Netherlands.

Tableward is currently operated by a single individual, not a company. The plural "we" is used where it reads more naturally, but legally refers to that individual. A full name and postal address are available on written request to hello@tableward.app.

By creating an account, signing in, joining a session as a player, or otherwise using the Service, you agree to these Terms and to the Privacy Policy. If you do not agree, do not use the Service.

2. The Service is in public beta

Tableward is in public beta. That means:

  • The Service is provided as is and we are actively changing it.
  • Features may be added, modified, or removed without prior notice.
  • The Service may have bugs, downtime, or data-loss incidents. We do our best to prevent these, but we cannot guarantee against them.
  • AI features are subject to fair-use limits during beta so we can keep the lights on.
  • We may introduce a paid tier and rate limits in the future.
  • Anything written on our marketing website, in blog posts, in changelogs, on social media, or in screenshots about features, roadmap items, prices, performance, or timelines is descriptive and provisional, not a binding commitment. See section 11.

If reliability guarantees matter to your game night, plan a backup. We're getting there, but we're not there yet.

3. Who can use the Service

  • You must be at least 16 years old to create an account. The Service is not directed at children under 16.
  • You are responsible for keeping your account credentials confidential. You are responsible for everything that happens under your account.
  • One account per person, unless we agree otherwise in writing.
  • During beta, accounts are created at our discretion. We may decline, suspend, or remove an account.

Players who join a session through a join link do not need an account and are not parties to these Terms in their capacity as a player — but the DM who shared the link is responsible for the session and for the content shown to those players.

4. Your content

The Service lets you upload images and video (maps, tokens, portraits, scene clips), name campaigns and sessions, write notes, invite collaborators, and produce AI-generated images. We refer to all of that as "Your Content."

4.1 You own Your Content

You retain all rights to Your Content. We do not claim ownership of your campaigns, your maps, your tokens, your stories, or your notes.

4.2 The license you give us

To run the Service, you grant us a worldwide, non-exclusive, royalty-free license to host, store, transmit, display, and process Your Content only for the purpose of providing the Service to you and to the players and collaborators you invite. This license ends when you remove the content or delete your account, subject to the retention periods in the Privacy Policy.

We do not use Your Content to train AI models. We do not sell it. We do not show it to people other than the players, collaborators, or admins you authorise.

4.3 You are responsible for Your Content

You promise that:

  • You have the right to upload, share, and display each piece of Your Content.
  • Your Content does not infringe anyone's intellectual property, privacy, or other rights.
  • Your Content is not illegal, defamatory, harassing, hateful, sexually explicit involving minors, or otherwise prohibited under section 5.

We do not pre-screen Your Content. We may remove content that we reasonably believe violates these Terms, applicable law, or a valid takedown request.

4.4 Third-party art

Tabletop RPG sessions often use third-party maps, tokens, and art (Wizards of the Coast, Patreon creators, art commissioned from artists, etc.). You are responsible for ensuring you have the right to upload and display each piece. We will respond to valid copyright complaints.

4.5 AI-generated content

AI-generated images you create through Tableward are yours to use, including commercially. We claim no ownership of AI output.

You are responsible for reviewing AI-generated output before showing it to players or distributing it. AI output may be unpredictable, inaccurate, or visually problematic. See section 6 for more on AI features.

5. Acceptable use

You agree not to use the Service to:

  • Upload, share, or display content that is illegal, defamatory, harassing, threatening, hateful, or that sexually depicts minors.
  • Infringe anyone else's intellectual property or privacy rights.
  • Attempt to access another user's account, session, or data without authorisation.
  • Probe, scan, or test the vulnerability of the Service except as permitted by our responsible disclosure expectations (email hello@tableward.app before testing).
  • Reverse engineer, decompile, or scrape the Service in a way that would burden our infrastructure.
  • Use the Service to send unsolicited messages (spam) or to host malware.
  • Resell, sublicense, or commercially exploit the Service without our prior written agreement.
  • Circumvent rate limits, fair-use limits, or paid-tier restrictions.

We may suspend or terminate accounts that violate this section.

6. AI features

The Service offers optional AI-assisted features (e.g. character and creature token generation, map object generation). These features rely on Google AI Studio.

  • AI features are optional. You can use the Service without them.
  • AI features are subject to fair-use limits during beta.
  • You can supply your own Google AI Studio API key in your user settings; if you do, requests are made on your Google account and you are bound by Google's terms with respect to those requests.
  • AI-generated images may be unpredictable, inaccurate, or visually problematic. We do not warrant the suitability of any AI output.
  • You must not use AI features to produce content prohibited by section 5 or by Google's usage policies.
  • We are not responsible for content generated by AI features at your prompt. You are responsible for reviewing AI output before showing it to players.

7. Session join links, players, and collaborators

  • Each session has an unguessable join code (xxx-xxx-xxx). Anyone holding the link can view the session's published state from their browser.
  • Distribute join links carefully — anyone who has the link can see what you publish. There is no per-player access control during beta.
  • Collaborators you invite via email can see and modify the DM-side state of the session. Choose them carefully.
  • You can rotate or invalidate a join code by recreating the session.

8. Beta access, fees, and future paid tiers

  • During beta, the Service is offered free of charge subject to fair-use limits.
  • We may, with at least 30 days' notice by email, introduce a paid tier. We will be clear about which features and limits remain free, and which become paid.
  • We will not retroactively charge you for usage during the beta.

9. Account suspension and termination

9.1 By you

You can delete your account at any time from the dashboard, or by emailing hello@tableward.app. When you delete your account, your content is deleted as described in the Privacy Policy.

9.2 By us

We may suspend or terminate your account, with or without notice, if:

  • You materially breach these Terms.
  • Your use of the Service threatens the security, reliability, or legal standing of the Service or its users.
  • We are required to do so by law.

Where possible, we will give you a chance to fix the issue before terminating. On termination, your right to use the Service ends and Your Content will be deleted per our retention policy. Sections that by their nature should survive termination (intellectual property, disclaimers, limitation of liability, governing law) survive.

10. Intellectual property

  • "Tableward", the logo, and the design and code of the Service are owned by us. These Terms do not grant you any rights to our trademarks or trade dress.
  • The Service uses open-source software whose licenses are respected and listed in our public repository.
  • Dungeons & Dragons, D&D, and related marks are trademarks of Wizards of the Coast. We are not affiliated with, endorsed, sponsored by, or specifically approved by Wizards of the Coast. Tableward is system-agnostic and works with any tabletop RPG.

11. Statements on the website and forward-looking features

The Tableward marketing site, blog posts, changelogs, social media accounts, screenshots, FAQs, and any other public communication describe the product as it stands today or as we currently intend it to evolve. These materials are written to inform, not to promise.

In particular:

  • Roadmap items, "coming soon" features, "on the workbench" items, "early access" / "in development" / "concept" labels, and similar forward-looking statements are aspirations, not commitments. They may ship, ship differently, ship later, or never ship. Decisions about scope, timing, and pricing remain with us.
  • Marketing copy (taglines, philosophy statements, feature descriptions, use cases, "what you get in the beta," "for first-time DMs / experienced DMs / players" framing, etc.) is a summary of how we see the product. It is not a specification and does not create warranties beyond those expressly set out in these Terms.
  • Screenshots, videos, and demos depict the Service at a point in time. The actual Service may differ.
  • Pricing intentions stated in marketing copy (including the free-during-beta framing) describe our current plans. The binding terms about fees are set out in section 8 of these Terms.
  • Third-party trademarks, game systems, or art referenced in marketing copy (for example "D&D 5e", "Pathfinder", "Call of Cthulhu") are used to describe compatibility only. They do not imply affiliation, endorsement, or partnership — see section 10.
  • Performance, reliability, or experience claims (such as "smoother sessions" or "instantly") are subjective descriptions, not measurable service levels.

You should not rely on website statements as the basis for a business, creative, or financial decision. If you need certainty about a specific feature or limit, write to hello@tableward.app and ask before relying on it.

In case of a conflict between these Terms and any statement on the website or in marketing material, these Terms control.

We exclude all liability — to the maximum extent permitted by law — for losses arising from your reliance on forward-looking statements, marketing copy, or other public communications about the Service. This exclusion does not apply to liability that cannot be excluded under applicable mandatory law (for example, liability for misleading commercial practices to consumers under EU or national consumer protection law, or liability for fraudulent misrepresentation).

12. Disclaimers

The Service is provided "as is" and "as available", without warranties of any kind, express or implied, including warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or secure, or that any content (including AI output) will meet your expectations.

We will do our best, in good faith, to keep the Service running and your data safe — but during beta, you accept that the Service may break, lag, or lose data without prior notice.

Nothing in this section limits any rights you have as a consumer under mandatory law in your country of residence (for EU consumers: the statutory warranty under the relevant national implementation of the Consumer Sales Directive, etc.).

13. Limitation of liability

To the maximum extent permitted by law, the individual operator of Tableward will not be liable for:

  • Indirect, incidental, special, consequential, or punitive damages.
  • Loss of profits, revenue, data, goodwill, or game-session experience.
  • Damages exceeding, in aggregate, the greater of (a) the amount you paid us in the 12 months preceding the event giving rise to the claim or (b) €50.

This limitation applies whether the claim is based in contract, tort (including negligence), statute, or any other legal theory.

It does not apply to liability that cannot be excluded under applicable mandatory law (e.g. liability for death or personal injury caused by negligence, fraud, or intentional misconduct).

14. Indemnity

You agree to indemnify and hold harmless the individual operator of Tableward from any claim, demand, loss, or damages (including reasonable legal fees) arising out of:

  • Your breach of these Terms.
  • Your Content.
  • Your use of the Service in violation of applicable law or third-party rights.

15. Changes to the Terms

We may update these Terms. Material changes will be announced at the top of this page and, where you have an account, communicated by email at least 30 days before they take effect. Continued use of the Service after that period constitutes acceptance.

If you do not accept changes, you must stop using the Service and may delete your account.

16. Governing law and disputes

These Terms and any dispute arising from them are governed by the laws of the Netherlands, without regard to its conflict-of-laws rules. The courts of Amsterdam, the Netherlands have exclusive jurisdiction over any dispute, unless mandatory consumer protection law in your country of residence grants you the right to bring the dispute in your local courts — in which case that right is preserved.

For EU consumers: the European Commission's online dispute resolution platform is available at ec.europa.eu/consumers/odr.

17. Miscellaneous

  • Entire agreement. These Terms and the Privacy Policy are the entire agreement between you and us regarding the Service.
  • Severability. If any part of these Terms is found unenforceable, the rest remains in force.
  • No waiver. Our failure to enforce a right is not a waiver of that right.
  • Assignment. You may not assign these Terms without our consent. We may assign them to a successor entity — for example, if Tableward is later incorporated as a company, or if the project is transferred to another individual or company. You will be notified by email at the address on your account before any such assignment takes effect.
  • Notices. We send notices to the email address on your account. You send notices to hello@tableward.app.

18. Contact

Questions about these Terms?

hello@tableward.app
Tableward — operated as an individual, based in the Netherlands.
Full postal address available on written request.